Meeting minutes - Thursday, September 11, 2003
ARKANSAS WINDS BOARD OF DIRECTORS MEETING
Minutes of Meeting Held Sept. 11, 2003
Recorded by: Linda Cullers
Place: Linda Cullers’ home
Time: 7:00PM - 8:45PM
Personnel Present: Allen Fields, Mike Ferguson, Ken Smith, Craig Heinrich,
Danny Falk, Nancy Sloan, Wendy Kring, Norma Horner,
Linda Cullers
Allen Fields, president, called the meeting to order at 6:30PM.
First order of business: Scheduling of next board meeting -- Thurs. Sept. 18, 6:30pm --- at the home of Nancy Sloan.
Establish Board Duties:
-Board consists of 4 officers: Pres., Vice Pres., Secretary, Treasurer ,
Band Director, Members at Large
-Discussion of duty categories and who should be responsible for each:
-Items for discussion as follows:
-FUNDRAISING-Allen said Sonny Hildebrand suggested that what ever
fundraising venues we pursue could remain permanent venues in
our future.
-SHIRTS-replacement of shirts next year will need to be coordinated
-BABYSITTER-need to have a regular sitter so members who need one
can depend on his/her being there.
[-Norma suggested we have a chairman to oversee the ACB arrangements
because of the amount of time it will take to do so. She suggested the
“title” of “Personnel Chairman” who could coordinate the ACB fund-
raising and take care of the shirts, etc.]
-WEB-SITE MAINTENANCE
[Norma suggested this category could be part of “Publicity”-but Allen
felt the website is more informational than publicity]
-CONCERT SCHEDULING
[Norma suggested that the V. Pres. could help manage the concerts so that
it wouldn’t be as great a burden on the Pres.-others pointed out the fact
the way we have done scheduling in the past has been shared by several
members of the board and it was agreed , generally, that we would con-
tinue this way.]
Allen then asked for further suggestions: Ken Smith asked if we might
include a librarian and someone else suggested a historian.
CATEGORIES AGREED TO AND CHAIRMEN OF EACH ARE AS FOLLOWS;
President- Allen Fields
Vice President- Norma Horner
Secretary- Linda Cullers
Treasurer- Nancy Sloan
Personnel Chairman - (Babysitting, Membership, Shirts etc.)- Craig Heinrich
ACB Convention Coordinator- Tom Raber (subject to his approval as he was absent)
Web-site Maintenance and Historian- Ken Smith
Librarian- Wendy Kring
Equipment - Mike Ferguson and Allen Fields
Fundraising- Danny Falk and Sonny Hildebrand
[Mike Ferguson asked in the course of this discussion what Allen saw as the goal
as far as how much money per person would be raised---Allen is hoping to provide at
least $100 per band member to cover costs of rooms and meals in Hot Springs]
REHEARSAL SITE
-Allen is talking to Lewis about the possibility of Holt Middle School---but Mike
pointed out that their percussion equipment is limited.
-Nancy suggested we try Woodland or the Fayetteville H.S.
-Wendy volunteered to talk to both band directors about using their band rooms
-Norma suggested it might be prudent to have a “home” where people could come
to hear us rather than us trying to find somewhere to play---she felt that now that
we have the opportunity to move we should take advantage of it and get into
better places to play.
-Nancy felt Woodland would be the ideal place because of the ease of parking and
the bathroom facilities were more accessable than they have been at Ramay.
-Linda asked about the possibility of using Ramay’s equipment for concerts, only,
should we happen to end up at Holt.
-Allen is asking Lewis about that also.
-Linda suggested the UofA bandroom with the parking garage being available
after 5pm for free.
-Allen said he talked to Chal and they are using the bandroom for a percussion
practice room but after rennovations take place in the next 2 years it may be a
possibility for us.
-Allen asked Wendy to be sure to ask about a babysitting room and storage area
our music file cabinet when she talks to the band directors..
CONCERT VENUE SUGGESTIONS
-Jones Center (Dec. 20)
-Jingle Jog (Dec. 5 between 1pm-5pm)
-Butterfield Trail Village
-Arkanshire
-Apple Blossom Retirement Center (Rogers)
Discussion of suggested sites and dates:
-Allen is concerned that we may not have enough band personnel to cover parts
for Dec. 20th concert as it is so close to Xmas. Also, will we be able to fit on the
stage or should we play in the lobby area and risk having to small an audience.
-Danny suggested if the Jones Center is a guaranteed money maker we should do
it but otherwise consider another venue.
-Norma will talk to the Council for Aging and see if we can get sponsors - she
will check on the dates Dec. 13 and 15.
-Allen then will check on Butterfield and Arkanshire
Definite concert dates:
ACB - April 30,2004- Hot Springs
UofA Commencement -May 8
Mike named “Wilson Park” and “Fiesta” to be definite possibilities for ACB
music. He said further decisions on music would depend on the number of
percussionists available.
Norma suggested the music should be good listening as well as challenging
based on her past experience with playing for ACB.
Allen said the music we schedule for ACB must be turned in to ACB by December.
The question came up as to whether we should schedule concerts before ACB and where?
Dates suggested: Feb. 21 - 23 (1 or 2 concerts), Apr. 24-26 (1 concert)
Rehearsal before ACB: possible Thurs. April, 29 just before ACB
Concert Venues before ACB:
Civic Center (Springdale), Ramay Cafet.
Apple Blossom (Rogers), Arkanshire or
Butterfield Tr.
Further discussion on above items to take place next meeting. The meeting was adjourned at 8:45PM.